Holgate Windmill Preservation Society Archives

A selection of pictures from the windmill archives

The Holgate Windmill archives are held by the archivist, and are open to the public by prior arrangement. Please contact the archivist via email at archives@holgatewindmill.org for more details.

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The catalogue :

Box number File number Title No of Files Dates Content/Scope Condition Access conditions
1 HWPS HWA/1/1/1 HWPS Constitution 1 2000 – 2007 Constitution, lease, memorandum & articles, planning permission, deed of easement, property ID Good Open
  HWA/1/1/2 Lease/Memorandum Correspondence 1 2003 – 2006 Correspondence re lease, memorandum & articles, constitution Good Restricted
  HWA/1/2/1 Minutes AGM 1 2001 – 2005 AGM minutes Good Open
  HWA/1/2/2 Minutes committee meetings 1 2001 – 2006   2003 Some minutes; for full set see secretary HWPS visitor centre minutes from 2 meetings Good   Good Restricted   Restricted
  HWA/1/3/1 Accounts 6 2001 – 2007 HWPS accounts; for recent accounts see treasurer See also Box 7 (oversize)  Good Restricted
  HWA/1/3/2 Inland Revenue & Gift Aid 1 2002 – 2007 Corres with Inland Revenue Good Restricted
  HWA 1/3/3 Charity Commission correspondence 1 2003 – 2014 Corres with Charity Commission Good Restricted
  HWA/1/3/4 Business Rates 1 2014 Corres re business rates Good Restricted
  HWA 1/3/5 CRB checks 1 2004 Corres re CRB checks Good Restricted
  HWA/1/3/6 Companies House 1 2008 Corres with Companies House Good Restricted
  HWA/1/4/1 Committee events 2 2002 – ongoing Events & fundraising flyers & information See also Box 7 (oversize)  Good Open (part containing names & addresses) restricted
  HWA/1/4/2 Shutter sponsors book 1 undated Names/addresses of sponsors Good Restricted
  HWA/1/4/3 External hire of mill 1 2015 BBC contract Good Open
  HWA/1/5/1 Open day flyers 1 2009 – ongoing Annual open day flyers Good Open
  HWA/1/5/2 Membership leaflets 1 2001 – 2009 Leaflets to join HWPS Merchandise adverts Stage 1 renovation appeal leaflet Good Open
  HWA/1/5/3 Membership list 1 undated List of members & contact details Good Restricted
  HWA/1/5/4 Mill News 3 2002 – ongoing HWPS publication ‘Mill News’ Good Open
  HWA/1/5/5 Mill News correspondence 1 2002 Committee corres re Mill News Good Restricted
  HWA/1/6/1 HWPS logos & designs 1 undated Society logo designs Good Open
  HWA/1/6/2 HWPS excursions 1 2006 – 2010 Committee visits & trips Good Open
  HWA/1/6/3 HWPS awards 2 2010 ongoing Awards received by HWPS See also Oversize box 7 Good Open
  HWA/1/6/4 Education pack 1 undated HWPS Mill education pack And corres re pack Good Good Open Restricted
  HWA/1/6/5 Citizens’ Pledge Book 2000 1 2000 Citizens’ Pledge Book Good Open
  HWA/1/6/6 Windesheim 1 2013 2004 Windesheim magazine Windesheim correspondence Good Good Open Restricted
  HWA/1/6/7 R. Green Mill model photos 1 2015 Photographs of mill model Good Open
  HWA/1/6/8 Misc corres 1 2002 – 2013 Corres to Berwick Kaler, patrons, volunteers Good Open
  HWA/1/7/1/1 Holgate Windmill Guide Book 1 2003 Guide book by R. Green & B. Anderton Good Open
  HWA/1/7/1/2 Holgate Windmill Guide Book 1 2014 Guide book by J. Hartland Good Open
  HWA/1/7/1/3 Holgate Windmill Guide Book 1 2019 Guide book by J. Hartland Good Open
  HWA/1/7/2/1 ‘Millers of Holgate’ Book 1 2012 Book by A. Cook Good Open
  HWA/1/7/2/2 ‘Millers of Holgate’ Book 1 2014 Book by A. Cook Good Open
  HWA/1/7/3 Miscellaneous publications 1 2013 onwards Mill Christmas cards/notelets/cards Good Open
  HWA/1/7/4 PLACE conference 2012 1 2012 Milling at Holgate Windmill by Helen Hoult Good Open
Box number File number Title No of Files Dates Content/Scope Condition Access conditions
2 Restoration HWA/2/1/1 CYC correspondence 1 2001 – 2007 Plans, letters, emails from CYC Good Restricted
  HWA/2/1/2 Holgate Ward Committee 1 2002 – 2006 Funding, newsletters Good Open
  HWA/2/2/1 Funding 1 2002 – 2005 Corres LHI, York Conservation Trust, High 5 for Holgate Good Restricted
  HWA/2/2/2 Costings 1 2003 – 2011 Restoration costings, quotes, corres with Thompsons Good Restricted
  HWA/2/3/1 In box 4 Structural Inspection 2002 2 copies Sept 2002 Structural Inspection for CYC Good Open
  HWA/2/3/2 Structural Inspection 2003 1 March 2003 Structural Inspection for CYC, site visit interim report Good Open
  HWA/2/3/3 In box 4 Restoration Correspondence/Plans/Quotes From Brian Lambert’s files 13 2001 Correspondence, lease negotiation, planning permission. Noise assessment, water & electricity supply install, bungalow planning, doors/windows quote, brickwork repairs, cap lift corresp/quotes, hurst frame repair, alarm system, 1st open day (2007), toilet install Good Part Restricted
  HWA/2/3/4 Proposals for first stage exterior renovation booklet 1 2005? Proposals for first stage exterior renovation booklet See also Box 7 (oversize)  Good Open
  HWA/2/3/5 Windmill Rise Information 1 2007 – 2009 Info for residents, road closures Good Open
  HWA/2/3/6 John Boucher report on mill 2 2005 1 text only with Boucher corres 1 full report Good Open
  HWA/2/3/7 John Byrne restoration of electric stones cogged wheel 1 2018 John Byrne’s report of restoration Good Open
  HWA 2/3/8 Proposals for restoration of cap, fantail & sail frames 1 2006 3 copies of proposals leaflet for restoration of cap, fantail & sail frames Good Open
  HWA/2/3/9 Proposal for transport, storage & repair of mill cap 1 2006 Proposal document for transport, storage & repair of mill cap Potts, Parry, Ives & Young Good Open
  HWA/2/4/1 Newspapers 8 2001 – ongoing Newspapers, magazine cuttings of restoration Good Open
  HWA/2/4/2 SPAB Mill News 1 2013 Magazine featuring Mill Good Open
  HWA/2/4/3 Mill burglary 1 2004 Email re break-in Good Open
  HWA/2/5/1 Images 3 2000 – ongoing Photos/images of mill See also Box 7 (oversize)  Good Open
2A Working Mill HWA/2A/1/1 Mill Diary 7 2001 – ongoing 2001 – 2013, 2013, 2014, 2015, 2016, 2017, 2018 Good Restricted
  HWA/2A/1/2 Grain Book 1 2013 – 2017 Record of grain bought & milled Good Restricted
Box number File number Title No of Files Dates Content/Scope Condition Access conditions
3 Mill History HWA/3 Archive maintenance 1 2015 Details of items deposited with York Explore Good Open
  HWA/3/1/1 Newspapers 5 1841 – 1999 Newspaper cuttings Fair Open
  HWA/3/2/1 Images 2 1910 – 1999 Images, photos of mill Good Open
  HWA/3/3/1 CYC correspondence 3 1972 – 1994 CYC planning officer corres,  Structural report 1983 Mill Inspection 1972 Good Restricted
  HWA/3/3/2 Schedule of restoration work 1 1984 CYC specifications & schedule of work Good Open
  HWA/3/3/3 Restoration Feasibility Notes 1 undated Richard Green’s notes Good Open
  HWA/3/4/1 Correspondence 1 1939 CYC, Thompsons corres 1939 work Good Open
  HWA/3/4/2 Correspondence Scout hut 1 1950 CYC & scouts corres Good Restricted
  HWA/3/4/3 Correspondence re Mill History 1 2002 – ongoing Corres from public re memories of mill Good Restricted
  HWA/3/5/1 Oral History transcripts 1 2013 – ongoing Oral history recording transcripts Transcripts of HWPS interviews Good Open
  HWA/3/5/2 Oral History permission forms 1 2013 – ongoing Permission/Copyright forms Good Restricted
  HWA/3/6/1 Richardson & Gutch letter 1 1848 Letter from Richardson & Gutch Good Open but copy available
  HWA/3/6/2 Mill surrender document 1 1855 Peart to Musham surrender Good Open but copy available
  HWA/3/6/3 Historical Document copies 1 1848 – 1939 Copies of Richardson & Gutch letter, 1855 surrender & 1939 conveyance Good Open
  HWA/3/6/4 Misc documents 1 1954 – 2008 Historic monuments entry, Roberts diagram stones, list of Malvern documents Good Open
  HWA/3/6/5 Misc maps 1 1774 – 1999 Enclosure map 1774, Holgate ward map 1999 See also Box 7 (oversize)  Good Open
  HWA/3/7/1 Foster’s Collection 1   undated Foster’s Butchers paper bags, Good Open
  HWA/3/7/2 Foster’s Collection 1 undated printing plate, glass slide of mill, ink stamp Good Open
  HWA/3/8 Robin Hill Collection 1 1949 – 1954 Newspaper cuttings, photographs, card drawn by David Ake Good Open
  HWA/3/9 David Mason 1 1971 David Mason unpublished thesis ‘Holgate Windmill’ Good Open
  HWA/3/10/1 David Lodge Research Notes 3 1970s – 1980s Notes, diagrams on history of mill & Holgate Inc letter from Brian Lambert to Mrs. J. Lodge on donation of Lodge collection See also Box 6 (oversize)  Good Open
  HWA/3/10/2 David Lodge Correspondence 1 1970s – 1980s Corres re mill history & renovation Good Restricted
  HWA/3/10/3 ‘Last of a Circle’ 1 1976 Master copy of ‘Last of a Circle’ by David Lodge Good Open
  HWA/3/10/4 Feasibility study into fitting sails & fantail 1 1981 2 copies of Feasibility study by David Lodge ‘Missed Opportunities’ notes Good Open
  HWA/3/10/5 Collection of material re application to remove mill machinery 1 1984 Newspaper cuttings, correspondence, diagrams re application to remove machinery Good Restricted
  HWA/3/10/7 Holgate Boundaries 3 1980s D. Lodge work on maintaining & publicising Holgate boundaries Good Open
  HWA/3/10/8 Notes on Acomb, York 1 undated Pamphlet by George Benson Good Open
  HWA/3/10/9 Holgate 2 undated Copies of photographs of Holgate Electoral Register 1939 & 1988 & 1991 A walk round Holgate Notes on buildings David Lodge notes on Backhouses, Holgate House, Eliza Gutch Notes on Railway Carriage works Geoff Hodgson’s books on Holgate vols 2,3,4,5 Good Open
  HWA/3/11/1 A Cook genealogy research Waud family 1 2011 Notes, research Waud family Good Open
  HWA/3/11/2 A Cook genealogy research Vocer, Cobb Thackwray, Horseman/Bean, Shearsmith 1 2011 Notes , research Vocer, Cobb Thackwray, Horseman/Bean, Shearsmith Good Open
  HWA/3/11/3 A Cook genealogy research Peart, Musham 1 2011 Notes , research Peart, Musham Good Open
  HWA/3/11/4 A Cook genealogy research Chapman, Warters, Mollett 1 2011 Notes , research Chapman, Warters, Mollett Good Restricted
  HWA/3/11/5 A Cook genealogy research Gutch 1 2011 Notes , research Gutch family & estate   Good Restricted
  HWA/3/11/6 Transcript of Eliza Gutch notes 1 2019 Notes on Grantham by a Victorian lady ed. Ruth Crook Good Open
  HWA/3/12/1 York Mills A Cook research 1 2011 Notes , research on York mills Good Open
  HWA/3/12/2 Thomas Mills receipt 1 1900 Thomas Mills, Ebor mills receipt Good Open but see copy in mill
  HWA/3/12/3 Etty Family A Cook research 1 undated Research notes on Etty family Good Open
  HWA/3/12/4 English Mills 1 2013 Notes on English mills incl those open to the public  Ulla Wiberg Good Open
  HWA/3/12/5 York Historian article on York mills 1 2013 Trouble at t’mill by Sandra Garside-Neville Good Open
Box number File number Title No of Files Dates Content/Scope Condition Access conditions
4   HWA/2/3/1   Structural Inspection 2002 2 copies Sept 2002 Structural Inspection for CYC Good Open
  HWA/2/3/3   Restoration Correspondence/Plans/Quotes From Brian Lambert’s files 13 2001 Correspondence, lease negotiation, planning permission. Noise assessment, water & electricity supply install, bungalow planning, doors/windows quote, brickwork repairs, cap lift corresp/quotes, hurst frame repair, alarm system, 1st open day (2007), toilet install Good Part Restricted
Box number File number Title No of Files Dates Content/Scope Condition Access conditions
5                
Box number File number Title No of Files Dates Content/Scope Condition Access conditions
6 Oversize HWA/3/10/6 David Lodge Mill Folder 1 undated Original of David Lodge folder in mill Good Open but consult laminated folder in mill
Box number File number Title No of Files Dates Content/Scope Condition Access conditions
7  Oversize HWA/1/3/1 Account Ledger 1 book 2001 – 2004 Society account ledger Good Restricted
  HWA/1/4/1 Mill bunting 1 piece 2014 Piece of Tour de France mill bunting Good Open
  HWA/1/6/3 HWPS Awards 6 2010 – ongoing Award plaques. Copies on board in mill Good Open
  HWA/2/3/4 Plans for restoration 7 pages 2005 Potts Parry Ives & Young Proposed plans Good Open
  HWA/2/5/1 Images 7 images undated Restoration A3 laminated photos, removal of brake wheel Good Open
  HWA/3/2/1 Print of painting 1 2006 Print of JWO Bake painting 1930 Good Open
  HWA/3/6/4 Thompson’s ledger 8 pages 1939 – 1957 Extracts from Thompson’s ledger re Holgate work Good Open
  HWA/3/6/5 Map 1 map 1889 Map of part of Holgate, part of mill plot Fair Open
  HWA 3/6/5 Map 1 map 1891 Map of Holgate Hill Fair Open
  HWA/3/6/5 Map 1 map 1930s Aerial view of Holgate laminated Good Open
  HWA/3/11/5 1938 Abstract of Title to Gutch estate 1 piece 1938 From DL collection Abstract of Title to Holgate Lodge & lands 1938 Good Open
               

Archive policy :

Aim

                To collect, record, preserve and facilitate access to HWPS documents and records.

Collection

Any paper document concerning HWPS, Holgate Windmill or York mills will be considered for inclusion. Collection is ongoing and anyone may supply documents to the archives.

DVDs, CDs, Videos, tapes etc. will also be considered for inclusion. Artefacts will not be collected.

No more than 3 copies of any particular document will be kept.

All new accessions must be clean, dry, and mould and pest free. 

Recording

All documents will be sorted into a detailed hierarchical filing system.

The filing system will be prefixed by HWA (Holgate Windmill Archives) and will consist of numbered layers e.g.

  • HWA/1 (HWPS documents
    • HWA/1/1 (HWPS constitution)
    • HWA/1/2 (HWPS meeting minutes)   
      • HWA/1/2/1 (Committee meeting minutes)      
      • HWA/1/2/2 (AGM minutes)

Individual documents will not be labelled but will be included in the relevant numbered file. Each file will contain several documents in the same category. Each set of files will be housed in a numbered box.

Preservation

All files and boxes will be of archive grade quality and all labelling will be done in pencil. Metal staples, paper clips etc. will be removed     

All files and boxes will be stored appropriately in a clean, dry, pest free environment and will be checked regularly.

Access

Access to the archives will be given to any interested party whether trustees or members of HWPS or general public etc., by arrangement with the archivist.

Access to any document that contains information about particular living people e.g. names, contact details or is of a sensitive nature e.g. private correspondence will be closed to members and general public as required by the Data Protection Act. Trustees may access these documents only as part of HWPS business.

Documents that contain information about living people but which have been in the public domain e.g. newspaper cuttings will be accessible to all.

Where possible, access to archive material will be promoted by the archivist through maintaining and updating copies of appropriate material on display in the mill in the archive files there or as part of exhibitions.