The Holgate Windmill archives are held by the archivist, and are open to the public by prior arrangement. Please contact the archivist via email at archives@holgatewindmill.org for more details.
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The catalogue :
| Section number | File number | Title | No of Files | Dates | Content/Scope | Condition | Access conditions |
| 1 HWPS In box 1 | HWA/1/1/1 | HWPS Constitution | 1 | 2000 – 2007 | Constitution, lease, memorandum & articles, planning permission, deed of easement, property ID | Good | Open |
| In box 1 | HWA/1/1/2 | Lease/Memorandum Correspondence | 1 | 2003 – 2006 | Correspondence re lease, memorandum & articles, constitution | Good | Restricted |
| In box 1 | HWA/1/2/1 | Minutes AGM | 1 | 2001 – 2005 | AGM minutes | Good | Open |
| In box 1 | HWA/1/2/2 | Minutes committee meetings | 1 | 2001 – 2006 2003 | Some minutes; for full set see secretary Proposed HWPS visitor centre -minutes from 2 meetings | Good Good | Restricted Restricted |
| In box 1 | HWA/1/3/1 | Accounts | 6 | 2001 – 2007 | HWPS accounts; for recent accounts contact society’s treasurer | Good | Restricted |
| In box 7 (oversize) | HWA/1/3/1 | Account Ledger | 1 book | 2001 – 2004 | HWPS account ledger | Good | Restricted |
| In box 1 | HWA/1/3/2 | Inland Revenue & Gift Aid | 1 | 2002 – 2007 | Corres with Inland Revenue | Good | Restricted |
| In box 1 | HWA/1/3/3 | Charity Commission correspondence | 1 | 2003 – 2014 | Corres with Charity Commission | Good | Restricted |
| In box 1 | HWA/1/3/4 | Business Rates | 1 | 2014 | Corres re business rates | Good | Restricted |
| In box 1 | HWA/1/3/5 | CRB checks | 1 | 2004 | Corres re CRB checks | Good | Restricted |
| In box 1 | HWA/1/3/6 | Companies House | 1 | 2008 | Corres with Companies House | Good | Restricted |
| In box 1 | HWA/1/4/1 | Committee events | 2 | 2002 – ongoing | Events & fundraising flyers & information | Good | Open (part containing names & addresses) restricted |
| In box 7 (oversize) | HWA/1/4/1 | Mill bunting | 1 piece | 2014 | Piece of Tour de France mill bunting | Good | Open |
| In box 1 | HWA/1/4/2 | Shutter sponsors book | 1 | undated | Names/addresses of sponsors | Good | Restricted |
| In box 1 | HWA/1/4/3 | External hire of mill | 1 | 2015 | BBC contract | Good | Open |
| In box 1 | HWA/1/4/4 | 2020 – Mill during the COVID crisis | 1 | 2020 | Newspaper cuttings, oral views, milling reports, Mill News | Good | Open |
| In box 1 | HWA/1/5/1 | Open day flyers | 1 | 2009 – ongoing | Annual open day flyers | Good | Open |
| In box 1 | HWA/1/5/2 | Membership leaflets | 1 | 2001 – 2009 | Invitation leaflets to join HWPS Merchandise adverts Stage 1 renovation appeal leaflet | Good | Open |
| In box 1 | HWA/1/5/3 | Membership list | 1 | undated | List of members & contact details | Good | Restricted |
| In box 1 | HWA/1/5/4 | Mill News | 3 | 2002 – ongoing | HWPS publication ‘Mill News’ | Good | Open |
| In box 1 | HWA/1/5/5 | Mill News correspondence | 1 | 2002 | Committee corres re Mill News | Good | Restricted |
| In box 1 | HWA/1/6/1 | HWPS logos & designs | 1 | undated | Society logo designs | Good | Open |
| In box 1 | HWA/1/6/2 | HWPS excursions | 1 | 2006 – 2010 | Committee visits & trips | Good | Open |
| In box 1 | HWA/1/6/3 | HWPS awards | 2 | 2010 ongoing | Awards received by HWPS | Good | Open |
| In box 7 (oversize) | HWA/1/6/3 | HWPS Awards | 6 | 2010 – ongoing | Award plaques. Copies on board in mill | Good | Open |
| In box 1 | HWA/1/6/4 | Education pack | 1 | undated | HWPS Mill education pack And corres re pack | Good Good | Open Restricted |
| In box 1 | HWA/1/6/5 | Citizens’ Pledge Book 2000 | 1 | 2000 | Citizens’ Pledge Book | Good | Open |
| In box 1 | HWA/1/6/6 | Windesheim | 1 | 2013 2004 | Windesheim magazine Windesheim correspondence | Good Good | Open Restricted |
| In box 1 | HWA/1/6/7 | R. Green Mill model photos | 1 | 2015 | Photographs of mill model | Good | Open |
| In box 1 | HWA/1/6/8 | Misc correspondence | 1 | 2002 – 2013 | Corres to Berwick Kaler, patrons, volunteers | Good | Open |
| In box 1 | HWA/1/7/1/1 | Holgate Windmill Guide Book | 1 | 2003 | Guide book by R. Green & B. Anderton | Good | Open |
| In box 1 | HWA/1/7/1/2 | Holgate Windmill Guide Book | 1 | 2014 | Guide book by J. Hartland | Good | Open |
| In box 1 | HWA/1/7/1/3 | Holgate Windmill Guide Book | 1 | 2019 | Guide book by J. Hartland | Good | Open |
| In box 1 | HWA/1/7/2/1 | ‘Millers of Holgate’ Book | 1 | 2012 | Book by A. Cook | Good | Open |
| In box 1 | HWA/1/7/2/2 | ‘Millers of Holgate’ Book | 1 | 2014 | Book by A. Cook | Good | Open |
| In box 1 | HWA/1/7/3 | Miscellaneous publications | 1 | 2013 onwards | Mill Christmas cards/notelets/cards/recipe book | Good | Open |
| In box 1 | HWA/1/7/4 | PLACE conference 2012 | 1 | 2012 | Milling at Holgate Windmill by Helen Hoult | Good | Open |
| Section number | File number | Title | No of Files | Dates | Content/Scope | Condition | Access conditions |
| 2 Restoration In box 2 | HWA/2/1/1 | CYC correspondence | 1 | 2001 – 2007 | Plans, letters, emails from CYC | Good | Restricted |
| In box 2 | HWA/2/1/2 | Holgate Ward Committee | 1 | 2002 – 2006 | Funding, newsletters | Good | Open |
| In box 2 | HWA/2/2/1 | Funding | 1 | 2002 – 2005 | Corres LHI, York Conservation Trust, High 5 for Holgate | Good | Restricted |
| In box 2 | HWA/2/2/2 | Costings | 1 | 2003 – 2011 | Restoration costings, quotes, corres with Thompsons | Good | Restricted |
| In box 4 | HWA/2/3/1 | Structural Inspection 2002 | 2 copies | Sept 2002 | Structural Inspection for CYC | Good | Open |
| In box 2 | HWA/2/3/2 | Structural Inspection 2003 | 1 | March 2003 | Structural Inspection for CYC, site visit interim report | Good | Open |
| In box 4 | HWA/2/3/3 | Restoration Correspondence/Plans/Quotes From Brian Lambert’s files | 13 | 2001 | Correspondence, lease negotiation, planning permission. Noise assessment, water & electricity supply install, bungalow planning, doors/windows quote, brickwork repairs, cap lift corresp/quotes, hurst frame repair, alarm system, 1st open day (2007), toilet install | Good | Part Restricted |
| In box 2 | HWA/2/3/4 | Proposals for first stage exterior renovation booklet | 1 | 2005? | Proposals for first stage exterior renovation booklet See also Box 7 (oversize) | Good | Open |
| In box 7 (oversize) | HWA/2/3/4 | Plans for restoration | 7 pages | 2005 | Potts Parry Ives & Young Proposed plans | Good | Open |
| In box 2 | HWA/2/3/5 | Windmill Rise Information | 1 | 2007 – 2009 | Info for residents, road closures | Good | Open |
| In box 2 | HWA/2/3/6 | John Boucher report on mill | 2 | 2005 | 1 text only with Boucher corres 1 full report | Good | Open |
| In box 2 | HWA/2/3/7 | John Byrne restoration of electric stones cogged wheel | 1 | 2018 | John Byrne’s report of restoration | Good | Open |
| In box 2 | HWA 2/3/8 | Proposals for restoration of cap, fantail & sail frames | 1 | 2006 | 3 copies of proposals leaflet for restoration of cap, fantail & sail frames | Good | Open |
| In box 2 | HWA/2/3/9 | Proposal for transport, storage & repair of mill cap | 1 | 2006 | Proposal document for transport, storage & repair of mill cap Potts, Parry, Ives & Young | Good | Open |
| In box 2 | HWA/2/4/1 | Newspapers | 8 | 2001 – ongoing | Newspapers, magazine cuttings of restoration | Good | Open |
| In box 2 | HWA/2/4/2 | SPAB Mill News | 1 | 2013 | Magazine featuring Mill | Good | Open |
| In box 2 | HWA/2/4/3 | Mill burglary | 1 | 2004 | Email re break-in | Good | Open |
| In box 2 | HWA/2/5/1 | Images | 3 | 2000 – ongoing | Photos/images of mill | Good | Open |
| In box 7 (oversize) | HWA/2/5/1 | Images | 7 images | undated | Restoration A3 laminated photos, removal of brake wheel | Good | Open |
| 2A Working Mill In box 2 | HWA/2A/1/1 | Mill Diary | 8 | 2001 – ongoing | 2001 – 2013, 2013, 2014, 2015, 2016, 2017, 2018, 2019 | Good | Restricted |
| In box 2 | HWA/2A/1/2 | Grain Book | 1 | 2013 – 2017 | Record of grain bought & milled | Good | Restricted |
| In box 2 | HWA/2A/2/1 | Procedures | 1 | 2001 – | Shutter construction, starting & stopping windstones | Good | Open |
| In box 2 | HWA/2A/3 | Further Renovations See also HWA/2/3/7 | 1 | 2012 – | Peak stones | Good | Open |
| Section number | File number | Title | No of Files | Dates | Content/Scope | Condition | Access conditions |
| 3 Mill History In box 3 | HWA/3 | Archive maintenance | 1 | 2015 | Details of items deposited with York Explore | Good | Open |
| In box 3 | HWA/3/1/1 | Newspapers See also HWA/2/4/1 for 2000 – | 5 | 1841 – 1999 | Newspaper cuttings | Fair | Open |
| In box 3 | HWA/3/2/1 | Images See also HWA/2/5/1/ for 2000 – | 2 | 1910 – 1999 | Images, photos of mill | Good | Open |
| In box 7 (0versize) | HWA/3/2/1 | Print of painting | 1 | 2006 | Print of JWO Bake painting 1930 | Good | Open |
| In box 3 | HWA/3/3/1 | CYC correspondence | 3 | 1972 – 1994 | CYC planning officer corres, Structural report 1983 Mill Inspection 1972 | Good | Restricted |
| In box 3 | HWA/3/3/2 | Schedule of restoration work | 1 | 1984 | CYC specifications & schedule of work | Good | Open |
| In box 3 | HWA/3/3/3 | Restoration Feasibility Notes | 1 | undated | Richard Green’s notes | Good | Open |
| In box 3 | HWA/3/4/1 | Correspondence | 1 | 1939 | CYC, Thompsons corres 1939 work | Good | Open |
| In box 3 | HWA/3/4/2 | Correspondence Scout hut | 1 | 1950 | CYC & scouts corres | Good | Restricted |
| In box 3 | HWA/3/4/3 | Correspondence re Mill History | 1 | 2002 – ongoing | Corres from public re memories of mill | Good | Restricted |
| In box 3 | HWA/3/5/1 | Oral History transcripts | 1 | 2013 – ongoing | Oral history recording transcripts Transcripts of HWPS interviews | Good | Open |
| In box 3 | HWA/3/5/2 | Oral History permission forms | 1 | 2013 – ongoing | Permission/Copyright forms | Good | Restricted |
| In box 3 | HWA/3/6/1 | Richardson & Gutch letter | 1 | 1848 | Letter from Richardson & Gutch | Good | Open but copy available |
| In box 3 | HWA/3/6/2 | Mill surrender document | 1 | 1855 | Peart to Musham surrender | Good | Open but copy available |
| In box 3 | HWA/3/6/3 | Historical Document copies | 1 | 1848 – 1939 | Copies of Richardson & Gutch letter, 1855 surrender & 1939 conveyance | Good | Open |
| In box 3 | HWA/3/6/4 | Misc documents | 1 | 1954 – 2008 | Historic monuments entry, Roberts diagram stones, list of Malvern documents, mill poem, | Good | Open |
| In box 7 (oversize) | HWA/3/6/4 | Thompson’s ledger | 8 pages | 1939 – 1957 | Extracts from Thompson’s ledger re Holgate work | Good | Open |
| In box 3 | HWA/3/6/5 | Misc maps | 1 | 1774 – 1999 | Enclosure map 1774, Holgate ward map 1999 | Good | Open |
| In box 7 (oversize) | HWA/3/6/5 | Map | 1 map | 1889 | Map of part of Holgate, part of mill plot | Fair | Open |
| In box 7 (oversize) | HWA 3/6/5 | Map | 1 map | 1891 | Map of Holgate Hill | Fair | Open |
| In box 7 (oversize) | HWA/3/6/5 | Map | 1 map | 1930s | Aerial view of Holgate laminated | Good | Open |
| In box 3 | HWA/3/7/1 | Foster’s Collection | 1 | undated | Foster’s Butchers paper bags, | Good | Open |
| In box 3 | HWA/3/7/2 | Foster’s Collection | 1 | undated | printing plate, glass slide of mill, ink stamp | Good | Open |
| In box 3 | HWA/3/8 | Robin Hill Collection | 1 | 1949 – 1954 | Newspaper cuttings, photographs, card drawn by David Ake | Good | Open |
| In box 3 | HWA/3/9 | David Mason | 1 | 1971 | David Mason unpublished thesis ‘Holgate Windmill’ | Good | Open |
| In box 3 | HWA/3/10/1 | David Lodge Research Notes | 3 | 1970s – 1980s | Notes, diagrams on history of mill & Holgate Inc letter from Brian Lambert to Mrs. J. Lodge on donation of Lodge collection See also box 6 (oversize) | Good | Open |
| In box 3 | HWA/3/10/2 | David Lodge Correspondence | 1 | 1970s – 1980s | Corres re mill history & renovation | Good | Restricted |
| In box 5 | HWA/3/10/3 | ‘Last of a Circle’ | 1 | 1976 | Master copy of ‘Last of a Circle’ by David Lodge | Good | Open |
| In box 5 | HWA/3/10/4 | Feasibility study into fitting sails & fantail | 1 | 1981 | 2 copies of Feasibility study by David Lodge ‘Missed Opportunities’ notes | Good | Open |
| In box 5 | HWA/3/10/5 | Collection of material re application to remove mill machinery | 1 | 1984 | Newspaper cuttings, correspondence, diagrams re application to remove machinery | Good | Restricted |
| In box 6 (oversize) | HWA/3/10/6 | David Lodge Mill Folder | 1 | undated | Original of David Lodge folder in mill | Good | Open but consult laminated folder in mill |
| In box 5 | HWA/3/10/7 | Holgate Boundaries | 3 | 1980s | D. Lodge work on maintaining & publicising Holgate boundaries | Good | Open |
| In box 5 | HWA/3/10/8 | Notes on Acomb, York | 1 | undated | Pamphlet by George Benson | Good | Open |
| In box 5 | HWA/3/10/9 | Holgate | 2 | undated | Copies of photographs of Holgate A walk round Holgate Notes on buildings David Lodge notes on Backhouses, Holgate House, Eliza Gutch Notes on Railway Carriage works Geoff Hodgson’s books on Holgate vols 2,3,4,5 | Good | Open |
| In box 5 | HWA/3/11/1 | A Cook genealogy research Waud family | 1 | 2011 | Notes, research Waud family | Good | Open ON LOAN |
| In box 5 | HWA/3/11/2 | A Cook genealogy research Vocer, Cobb Thackwray, Horseman/Bean, Shearsmith | 1 | 2011 | Notes , research Vocer, Cobb Thackwray, Horseman/Bean, Shearsmith | Good | Open ON LOAN |
| In box 5 | HWA/3/11/3 | A Cook genealogy research Peart, Musham | 1 | 2011 | Notes , research Peart, Musham | Good | Open ON LOAN |
| In box 5 | HWA/3/11/4 | A Cook genealogy research Chapman, Warters, Mollett | 1 | 2011 | Notes, research Chapman, Warters, Mollett | Good | Restricted ON LOAN |
| In box 5 | HWA/3/11/5 | A Cook genealogy research Gutch | 1 | 2011 | Notes, research Gutch family & estate | Good | Restricted ON LOAN |
| In box 7 (oversize) | HWA/3/11/5 | 1938 Abstract of Title to Gutch estate | 1 piece | 1938 | From D Lodge collection Abstract of Title to Holgate Lodge & lands 1938 | Good | Open |
| In box 5 | HWA/3/11/6 | Transcript of Eliza Gutch notes | 1 | 2019 | Notes on Grantham by a Victorian lady ed. Ruth Crook | Good | Open |
| In box 5 | HWA/3/12/1 | York Mills A Cook research | 1 | 2011 | Notes , research on York mills | Good | Open ON LOAN |
| In box 5 | HWA/3/12/2 | Thomas Mills receipt | 1 | 1900 | Thomas Mills, Ebor mills receipt | Good | In mill |
| In box 5 | HWA/3/12/3 | Etty Family A Cook research | 1 | undated | Research notes on Etty family | Good | Open ON LOAN |
| In box 5 | HWA/3/12/4 | English Mills | 1 | 2013 | Notes on English mills incl those open to the public Ulla Wiberg | Good | Open |
| In box 5 | HWA/3/12/5 | York Historian article on York mills | 1 | 2013 | Trouble at t’mill by Sandra Garside-Neville | Good | Open |
Miscellaneous
Copy of Harrison 1818 etching “Severus Hills” showing Holgate mill (large framed picture)
Fabric mill badge
In blue filing box:
Video
Look North June 2005
Look North/Calendar 11th, 12th Oct 2006
CD (photos included in mill archive folders)
13 CDs photos of Holgate mill, 1939 onwards
Copy of student project 2011
2 CDs HWPS accounts
DVD (transcripts of Calendar News, Radio York broadcast in Misc documents (HWA/3/6/4)
Tour of Holgate Windmill
4 DVDs E. Affleck previews
Calendar News People Millions
Radio York Broadcast 23rd June 2012
Cassette tape
Radio York interview with B. Anderton & P. Hepworth 11th Oct 2006 (transcript of Radio York broadcast in Misc documents (HWA/3/6/4))
Archive policy :
Aim
To collect, record, preserve and facilitate access to HWPS documents and records.
Collection
Any paper document concerning HWPS, Holgate Windmill or York mills will be considered for inclusion. Collection is ongoing and anyone may supply documents to the archives.
DVDs, CDs, Videos, tapes etc. will also be considered for inclusion. Artefacts will not be collected.
No more than 3 copies of any particular document will be kept.
All new accessions must be clean, dry, and mould and pest free.
Recording
All documents will be sorted into a detailed hierarchical filing system.
The filing system will be prefixed by HWA (Holgate Windmill Archives) and will consist of numbered layers e.g.
- HWA/1 (HWPS documents
- HWA/1/1 (HWPS constitution)
- HWA/1/2 (HWPS meeting minutes)
- HWA/1/2/1 (Committee meeting minutes)
- HWA/1/2/2 (AGM minutes)
Individual documents will not be labelled but will be included in the relevant numbered file. Each file will contain several documents in the same category. Each set of files will be housed in a numbered box.
Preservation
All files and boxes will be of archive grade quality and all labelling will be done in pencil. Metal staples, paper clips etc. will be removed
All files and boxes will be stored appropriately in a clean, dry, pest free environment and will be checked regularly.
Access
Access to the archives will be given to any interested party whether trustees or members of HWPS or general public etc., by arrangement with the archivist.
Access to any document that contains information about particular living people e.g. names, contact details or is of a sensitive nature e.g. private correspondence will be closed to members and general public as required by the Data Protection Act. Trustees may access these documents only as part of HWPS business.
Documents that contain information about living people but which have been in the public domain e.g. newspaper cuttings will be accessible to all.
Where possible, access to archive material will be promoted by the archivist through maintaining and updating copies of appropriate material on display in the mill in the archive files there or as part of exhibitions.